Management term paper
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This article needs additional citations for verification. This article contains weasel words: vague phrasing that often accompanies biased or unverifiable information. A major contributor to this article appears to have a close connection with its subject. While it is possible that content in an ECM is protected by DRM it is not required. The key feature of ECM that distinguishes it from «simple» content management is that an ECM is at least cognizant of the processes and procedures of the enterprise it is created for, and as such is particular to it. ECM aims to make the management of corporate information easier through simplifying storage, security, version control, process routing, and retention. The benefits to an organization include improved efficiency, better control, and reduced costs.
Enterprise content management, as a form of content management, combines the capture, search and networking of documents with digital archiving, document management and workflow. As ECM solutions have evolved, new components have emerged. The typical early EDMS adopter deployed a small-scale imaging and workflow system, possibly to just a single department, in order to improve a paper-intensive process and to migrate towards the mythical paperless office. The first stand-alone EDMS technologies aimed to save time or to improve information access by reducing paper handling and paper storage, thereby reducing document loss and providing faster access to information. Through the late 1990s, the EDMS industry continued to grow steadily. As more organizations achieved «pockets» of productivity with these technologies, it became clear that the various EDMS product categories were complementary. Organizations increasingly wanted to leverage multiple EDMS products.
Consider, for example, a customer-management paper—where imaging, document management, and workflow could combine to allow term to better resolve customer inquiries. The movement toward integrated EDM systems merely reflected a common trend in the software industry: the ongoing integration of point systems into more comprehensive systems. For example, until the early 1990s, word processing, spreadsheet, and presentation software products were standalone products. Thereafter, the market shifted toward integration.
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Early leaders already offered multiple stand-alone EDMS technologies. The first phase was to offer multiple systems as a single, packaged «suite», with little or no functional integration. Beginning in approximately 2001, the industry began to use the term enterprise content management to refer to these integrated systems. Open source ECM products are also available.
As of 2016 organizations can deploy a single, flexible ECM system to manage information in all functional departments, including customer service, accounting, human resources, etc. There are numerous factors driving businesses to adopt an ECM solution, such as the need to increase efficiency, improving control of information, and reducing the overall cost of information management for the enterprise. These management systems can enhance record control to help businesses to comply with government and industry regulations such as HIPAA, Sarbanes-Oxley, PCI DSS, and the Federal Rules of Civil Procedure. ECM systems can reduce storage, paper and mailing needs, make employees more efficient, and result in better, more informed decisions across the enterprise—all of which reduce the overhead costs of managing information. Enterprise content management is not a closed-system solution or a distinct product category.
Therefore, along with Document Related Technologies or Document Lifecycle Management, ECM is just one possible catch-all term for a wide range of technologies and vendors. The content and structure of today’s outward-directed Web portal will be the platform for tomorrow’s internal information system. Enterprise content management as integrative middleware ECM is used to overcome the restrictions of former vertical applications and island architectures. The user is basically unaware of using an ECM solution. As such, enterprise content management is one of the necessary basic components of the overarching e-business application area. ECM also sets out to manage all the information of a WCM and covers archiving needs as a universal repository.
ECM combines components that can also be used as stand-alone systems without being incorporated into an enterprise-wide system. The five ECM components and technologies were first defined by AIIM as capture, manage, store, preserve, and deliver. Capture involves converting information from paper documents into an electronic format through scanning. Capture is also used to collect electronic files and information into a consistent structure for management. Earlier document automation systems photographed documents for storage on microfilm or microfiche. Optical scanners now make digital copies of paper documents.
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